Membership Data Privacy Policy

The following statement on the collection and use of data was adopted by the Executive Committee of Rotary District 1050 on March 3, 2011:

RIBI Collection and Use of Personal Membership Data

As part of its effort to assist clubs facilitate communication with each other Rotary District 1050 collects personal information about Rotary club members, and their partners and associates where appropriate, to be used solely for the purpose of conducting the following core business activities:

• Preparing the annual Rotary District 1050 Directory
• Calculating annual dues payable to Rotary International District 1050
• Identifying prospective candidates for District Office
• Providing information and updates to the district governors, district officers and others involved in RI and RIBI programmes and service projects
• Providing goods and services to clubs for their general activities
• Providing guidance to clubs in their general activities and public relations efforts
• Communicating key organisational messages and information to district leaders and to clubs for dissemination at the club level
• Facilitating conference, assembly and special event planning
• Identifying Rotarians who have specific professional skills

At the direction of the District General Council of Rotary District 1050, the Executive Committee of Rotary District 1050 may occasionally participate in special advertising and/or marketing initiatives that involve the release of membership information. The District Executive Committee of Rotary District 1050 will notify Rotarians about these initiatives and their particulars will not be released without their express consent. The District Executive Committee of Rotary District 1050 may also disclose information as required by law or if pertinent to judicial or governmental investigations.

The Executive Committee of Rotary District 1050 follows the code of conduct for the principles of the Data Protection Act which requires data to:

• Be obtained fairly and lawfully
• Be held only for specific purposes
• Not to be used or disclosed incompatibly with those purposes
• Be accurate and kept up to date
• Be kept no longer than necessary
• Be made available to data subjects on request
• Be appropriately protected against - unauthorised access, alteration, disclosure and destruction and accidental loss.

If the above principles are breached, the Executive Committee of the District Council of Rotary District 1050 may be prevented from processing the data and individuals may claim compensation through the courts.

For details about the Rotary International privacy policy please click here.